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APPOINTMENT & ORDER UPDATES

Smarter conversations. Stronger recoveries.

Orchestrate AI voice, WhatsApp and RCS to engage borrowers, understand payment intent and turn every interaction into a smarter path to recovery.

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THE PATIENT JOURNEY

From first booking to full recovery

From the first booking to follow-up care. Patients book by WhatsApp form, AI bot or call, and every message goes out on the channel most likely to reach them, with an automatic backup.

Turn enquiries into booked appointments, the way each patient prefers

Patients book in a WhatsApp form, by chatting with the AI assistant or on a WhatsApp call. Every method uses the same live hospital calendar.

1
WhatsApp form. Pick a doctor and an open slot in a form inside the chat.
2
AI assistant. "Heart doctor on Thursday morning" gets real slots back, in the patient's language.
3
WhatsApp call. The desk books while the patient is on the line, with their history on screen.
4
Confirmed and paid. A confirmation and optional UPI advance lock the slot.
WhatsApp Flows
AI agent
WhatsApp Business Calling
SH
Sahana Hospitals
Verified business
Hi Ravi! Book your consultation in under a minute.
Book appointment
Dr. Anjali Kumar, Cardiology
Thursday, 30 Oct
9:00
9:30
10:00
10:30
11:00
11:30
Confirm booking

Every reminder and instruction, delivered before the visit

Patients turn up on time and prepared, so slots aren't wasted and doctors stay on schedule.

1
Confirmation. Doctor, time and address right after booking.
2
Day before. Preparation steps and directions on WhatsApp.
3
On the day. A short SMS as a backup.
WhatsApp
Email
SMS backup
Inbox
08:02
CW
Carewell Hospitals
Appointment confirmed · CW-2291
Appointment confirmed
ID CW-2291
10:30 AM
Wed · 13 Nov
Dr. Sharma
Dermatology
Clinic
Indiranagar
Room
2B
Fee
₹800 paid
Get directions
Add to calendar
Please carry your previous prescriptions and reports.
Red document icon with a white stylized looped 'A' symbol, representing a PDF file.
Prep_instructions.pdf
Also sent on WhatsApp

Handle follow-ups, bills and refunds with care

More patients come back for follow-up care, and your billing team gets fewer "where is my refund?" calls.

1
Clear choices. An automatic call offers to book a follow-up, check a refund or reach billing.
2
Live updates. Claim and refund progress arrives in chat at every step.
3
For the records. The final bill and receipt are emailed.
Voice
WhatsApp
Email
AUTOMATIC CALL
C
Carewell Hospitals
00:18
“It's time for your follow-up with Dr. Sharma. Press 1 to book, 2 for your refund status, or 0 to talk to billing.”
1
Book
2
Refund
0
Billing
Orange telephone handset icon with a speech bubble containing a medical cross symbol, indicating a medical or emergency call.
Follow-up · 20 Nov
Confirmed in chat, bill by email

Reports and urgent updates reach every patient within minutes

No more "is my report ready?" calls, and urgent results never go unseen.

1
Instant alert. An SMS the moment a report is ready or a doctor runs late.
2
Secure report. Details follow on WhatsApp with a secure link.
3
Urgent results. An automatic call asks the patient to contact their doctor.
SMS
WhatsApp
Voice backup
Wednesday, 13 November
09:40
Messages · CAREWELL
now
Your blood test report LB-2210 is ready. The download link is on WhatsApp.
WhatsApp · Carewell
now
Dr. Sharma is running 30 min late. Your new time is 11:00 AM.
Carewell Hospitals
Automated call · Please call your doctor today
Decline
Accept
One update
Sent to every patient
01

Remind shoppers about their cart

Many shoppers add items to their cart and then leave. We send them a WhatsApp message showing the item, with a button to finish buying.

WhatsApp first
→
RCS
→
Email
The next channel is used only if there's no response.
b/
Byteline
Business account
Still thinking about it?
AeroBook 14 · 16 GB · ₹54,990
Your cart is saved. Finish your order in one tap.
Complete my order
Ordering now!
✓ Order confirmed · #4821
Orange shopping cart icon with a star shape attached to the bottom right corner, symbolizing favorites or featured items.
Cart saved
One tap to finish
CX
Chronix
Business account
ORDER #4821
Confirm your order?
Smart Watch · Cash on delivery · ₹3,499
Yes, confirm
No
Yes, confirm
Thanks! Want to skip cash at the door?
Pay online now
✓ Confirmed. Shipping today.
Orange icon of a telephone handset angled to the right.
No reply? Auto call
Asks to confirm
02

Confirm cash on delivery orders

Before a cash on delivery (COD) order is shipped, we ask the shopper to confirm it with one tap. If they don't reply, an automatic call asks them. We can also offer the option to pay online now. This stops fake orders and parcels coming back unopened.

WhatsApp first
→
Voice call
→
SMS
03

Send delivery updates

Shoppers get a message when their order is packed, shipped and out for delivery. If a delivery fails, they can choose a new delivery time in the chat.

WhatsApp first
→
SMS
→
Email
K
Kartique
Business account
ORDER #4821
Out for delivery today
Arriving between 2 PM and 5 PM
✓ Packed
✓ Shipped
● On the way
○ Delivered
Change delivery time
Not home? Pick a new time and we'll come back.
Today 6–9 PM
Tomorrow AM
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TEMPLATES

Updates customers actually read

Approved WhatsApp templates for every step, from the booking confirmation to the delivery receipt, with buttons customers can tap to reply.

SC
Smile Care Dental
Official business account
Today
Appointment confirmed ✅
Hi Ananya, your dental check-up is booked for Sat, 14 Dec at 11:30 AM with Dr. Mehta.
10:02 AM
📅  Add to calendar
Get directions
Message
➤
Instant confirmations
Send a branded confirmation the moment a slot is booked, with the date, time and location in one message.
UT
Urban Trim Salon
Official business account
Today
See you tomorrow?
Hi Rahul, a reminder that your haircut is tomorrow at 5:00 PM. Will you make it?
6:30 PM
Yes, I'll be there
Reschedule
Yes, I'll be there 👍
Message
➤
Reminders that get replies
Quick-reply buttons let customers confirm or reschedule in one tap, so fewer slots go empty.
WP
Wellness Physio
Official business account
Today
Appointment rescheduled
Hi Meera, your physiotherapy session has moved to Tue, 17 Dec at 4:00 PM.
9:15 AM
View details
Pick another slot
Works for me, thanks!
Message
➤
Hassle-free rescheduling
Share new timings instantly and let customers pick another slot without calling the front desk.
GS
Glowly Store
Official business account
Today
Order confirmed 🛍️
Hi Kavya, we've received order #GL20481 for ₹1,499. We'll message you as soon as it ships.
11:48 AM
View order
Message
➤
Order confirmations
Reassure buyers right after checkout with the order number, amount and a link to their order.
GS
Glowly Store
Official business account
Today
Out for delivery 🚚
Good news! Order #GL20481 is out for delivery and will reach you today by 7 PM.
8:05 AM
Track order
Change delivery slot
Message
➤
Live shipping updates
Keep customers in the loop at every milestone, from dispatched to out for delivery.
GS
Glowly Store
Official business account
Today
Delivered ✅
Order #GL20481 was delivered today. Not quite right? You can return it within 7 days.
6:12 PM
Rate your order
Start return
Love it, thank you!
Message
➤
Delivery & returns
Confirm delivery, collect a rating and make returns easy, all in the same chat.
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APPOINTMENT ANALYTICS

Every appointment, measured live

See how many reminders reached customers, who read them and how many booked, rescheduled or asked for directions, on WhatsApp and RCS side by side.

Appointment reminder analytics
Live · Sample clinic
Sent
12,600
Utility reminders
Delivered
98.4%
12,398 phones
Read rate
94.1%
Read in 6 min on avg.
Slots booked
5,210
42.0% of delivered
No-shows
−41%
vs call reminders
Bookings by day
This week
Mon
Tue
Wed
Thu
Fri
Sat
Sun
Most replies arrive within 30 minutes of the reminder
What customers tapped
Quick replies
Confirm slot
Booked straight into the calendar
5,210
Pick another time
Rescheduled without a call
960
Get location
Opened the address on Maps
2,470
Talk to the front desk
Handed to an agent in the inbox
350
Attempted
18,400
Reminders sent
Delivered
97.1%
17,866 phones
Read rate
90.4%
Read in 9 min on avg.
Slots booked
6,240
34.9% of delivered
No-shows
−38%
vs SMS reminders
Bookings by day
This week
Mon
Tue
Wed
Thu
Fri
Sat
Sun
Most slots are picked within an hour of the RCS reminder
What customers tapped
Suggested replies
Confirm slot
Booked straight into the calendar
6,240
Pick another time
Rescheduled without a call
1,180
Get directions
Opened the address on Maps
2,930
Talk to the front desk
Handed to an agent in the inbox
410
Illustrative sample data showing the appointment analytics MsgKart gives you.

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